Once your visit has been arranged, you will receive a confirmation letter by email containing the details of the visit. Please read this carefully, and if any alterations need to be made please contact Lauren Baker at email@example.com.
In addition to the confirmation letter, you will receive further information for your visit, including notes to help you complete your risk assessment and detailed information about your chosen session. Please distribute this information to all teachers whose classes are involved in the sessions. You can download a map of the Garden before your visit.
If you would like to arrange a free pre-visit to the Garden to discuss your session and any questions you might have, please contact firstname.lastname@example.org.
Preparation for your visit
Pre-visit activities may be provided as part of the detailed information for your session. These are optional and designed to enhance your students' visit to Oxford Botanic Garden.
All our activities can be adapted for students with special educational needs. We are pleased to welcome special school groups and to support children with special needs who are integrated into mainstream schools. Please talk to us about your students' needs when you book.
The maximum group size that can be accommodated at the Garden is 35 students. If the number of students in your group increases beyond this threshold after you have made your booking, please get in touch as soon as possible, so arrangements can be made for two separate visits. No exceptions will be made.
All school groups are required to bring responsible adults with them to accompany and supervise the students. The minimum ratio required is one adult to every ten children.
We request a maximum ratio of one adult to every four children in the group (e.g. no more than eight adults for a class of 32); please do not bring more adults than this as it can be a distraction for the students. Please note that all schools sessions are age-specific, so it is not appropriate for participating parents to bring younger siblings or pushchairs.
What to wear
You will be outside for all of the visit, so make sure your group are all dressed sensibly with plenty of warm, waterproof clothing (layers are advisable) and sensible shoes, boots or wellingtons (with thick socks). Please do not bring umbrellas. In warmer weather, it is also advisable that you bring hats and plenty of sunscreen.
We are located just off the High Street in Oxford, opposite Magdalen College, next to Magdalen Bridge.
The Garden is able to provide parking for a school minibus, but this must be booked well in advance. If you are traveling in a coach, please advise the coach company that they cannot park at the Garden, but the driver may drop off and pick up your group outside. It is advisable that the coach approaches the Botanic Garden from the east (facing towards Oxford City Centre), so passengers are not exposed to the main road when alighting and embarking. Coaches can park in the Oxpens Coach Park in central Oxford.
A member of our Education Team will meet your party at Danby Gate at the time your session is due to commence.
A member of our Education Team will lead your session; however, the participation of your adults is essential to the success of the visit. After a brief introduction to the session, your party will be divided into two groups. Each must be accompanied by two adults. One group will be guided by a member of our Education Team, while the other completes a trail and activities which we will prepare for you. Halfway through your visit, the two groups will meet and swap over. After both groups have completed both parts of the visit, we will meet again for a brief plenary to close the session.
To gain maximum benefit from your visit it is important that your adults fully participate in the session. The timetable for each visit has been carefully co-ordinated, so it is advisable that all adults have watches to ensure smooth running. Teachers are encouraged to informally assess their students’ progress throughout the visit.
Teachers are responsible for the conduct of their students whilst visiting the Garden.
Safety and First Aid
Please bring your own First Aid kit. You are responsible for administering any First Aid treatment required by your students during their visit to the Garden. Please advise us in advance if any of your students have allergies.
You do not need to bring any equipment with you, as you will be supplied with paper and pencils etc if they are required. You may like to bring a camera to take photographs to record your visit.
We will send you a photography consent form in advance if we would like to photograph your group during their visit.
We have a limited number of toilets available for use by visiting schools. The toilets are located behind the Conservatory.
All areas of the Garden are accessible for wheelchairs. There is a disabled toilet. Please advise us in advance if any of your students use wheelchairs or have walking difficulties.
If you would like to stay in the Garden after your session, please book this in advance.
Your confirmation letter includes the time that your session will finish. Please allow a little extra time for using the toilets and collecting your bags when arranging for your coach to collect you.
Post-visit activities may be provided as part of the detailed information for your session for your students.
Any feedback from your visit would be gratefully received at email@example.com.
Another visit in the future
If you would like to plan another visit to the Botanic Garden, perhaps during a different season, please contact firstname.lastname@example.org for details.
If you have any queries about your visit that have not been addressed here, please contact Lauren Baker on email@example.com or telephone 01865 286 694.